Position Title: Executive Assistant

Work Set Up: Onsite

Schedule: 12:00 AM - 9:00 AM PHT

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

We are looking for a highly organized and proactive Executive Assistant to support the owner of a property management company. The ideal candidate will handle administrative tasks, coordinate property operations, support client and tenant communications, and help keep the business running smoothly.

What You’ll Do:

Executive Support & Administration

• Manage the owner’s calendar, appointments, and travel schedules.

• Handle email correspondence and draft professional communications.

• Prepare reports, summaries, and presentations related to business operations.

• Maintain confidential records, contracts, lease agreements, and other documents.

• Coordinate meetings, property inspections, and site visits.

Property Operations Support

• Assist in managing property management software and online portals.

• Track rent payments, lease renewals, and maintenance schedules.

• Coordinate with contractors, vendors, and service providers for property upkeep.

• Schedule and support property viewings, inspections, and open houses.

Client & Tenant Relations

• Serve as a point of contact for property owners, tenants, and partners.

• Respond to tenant inquiries and facilitate communication between owners and tenants.

• Support onboarding of new tenants and lease agreement processes.

Business & Financial Support

• Assist with invoicing, budgeting, and basic financial reporting.

• Help monitor key performance metrics such as occupancy rates and revenue.

• Conduct basic market research on rental trends and competitor properties.

What We’re Looking For:

• 2+ years of experience as an Executive Assistant, preferably supporting business owners or small businesses.

• Strong organizational, multitasking, and time management skills.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office, Google Suite, and familiar with property management software.

• Comfortable handling confidential documents, financial records, and client communications.

• Ability to adapt to a fast-paced environment.

• Knowledge of real estate or property management is a plus.

Why You’ll Love Joining the CO Fam!

At Clark Outsourcing, we’re redefining what it means to work in a BPO. This isn’t your regular office setup - it’s where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you’ll have to experience it yourself to believe it.

Here’s what’s in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!

At CO, it’s not just about work - it's about loving where you work. Ready to experience the best workplace ever? We can’t wait to welcome you to the team!